With remote work and flexible hours becoming the norm, some of us are able to embrace our inner night owl. However, sending work emails at midnight can earn some raised eyebrows and questions from your clients and peers. Whether you like to plan ahead or you tend to work odd hours, scheduled sending in Gmail can revolutionize the way you work. Scheduled sending allows you to create emails with a future send date and time, giving you the option to send emails while you’re on vacation or out of the office. This week’s computer support tip is one that you can use; keep reading to learn how to use the scheduled sending feature in Gmail and Google Messages.
A Computer Support Tip You Can Use: All About Scheduled Sending
Scheduled sending is an incredibly valuable tool for all kinds of situations; it’s the kind of thing that you frankly can’t live without once you incorporate it into your daily life. Simply write your email as usual, add any necessary attachments, and set a date and time for Gmail to send the email. This feature is priceless in professional settings, particularly for workers who regularly interact with clients and coworkers in different time zones. Scheduled sending allows you to cross emails off your list without reaching out at odd times or interrupting peoples’ weekends and evenings. Once you schedule emails, they sit in a “Scheduled” outbox until it’s time to go. While they’re there, you have the option of editing or canceling them.
Scheduled Sending for Gmail and Google Messages
Gmail’s scheduled sending feature is already available, but not every Google Messages user has access to this feature. While scheduled sending isn’t available for all Google Messages users right now, those with the beta version of the app may be able to take full advantage of this useful feature. Scheduled sending looks slightly different in each program, but the function is the same: they allow you to complete messages and schedule them for future delivery.
Computer Support Breakdown: Scheduled Sending Step-by-Step
If you’d like to explore scheduled sending in Gmail, there’s some good news: it’s an incredibly straightforward tool to use. Here’s a step-by-step breakdown of how to schedule outgoing messages in Gmail:
- Draft your email, either by hitting “Compose” at the top left of your screen or by replying to an existing email. Be sure to complete your email before proceeding.
- Click on the arrow to the right of the “Send” button (highlighted above in yellow)
- Click “Schedule Send” (highlighted above in orange)
- Choose one of the preset options or “Pick date & time”
- Set a date and time to send your email. Confirm by clicking the blue “Schedule send” button
Are you a Microsoft Outlook user? Good news: Outlook has a very similar feature! Instead of the “Schedule Send” button mentioned in step three above, Microsoft Outlook users should click the “Send later” option.
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