Report Message Feature in Outlook

With phishing and spam becoming so commonplace, Microsoft has made it even easier to block and report these emails. The new “Report Message” button not only removes the email from your inbox, but it also sends a report back to Microsoft about that message to help improve their filters for all Office 365 customers.

If you receive a suspicious email, it’s always safer to report, delete, and especially avoid clicking on any links or attachments. Take it a step further with the Report Message feature.

When you select a message and click the button you can report it has Junk, Phishing or Not Junk.

What is Junk?

The term “junk” is anything that you don’t want to read. This may be old newsletters that you subscribed to or things that you may not remember signing up for. If you mark these as junk, your filters should immediately automatically direct them to your Junk E-mail folder (this is what it is called in Outlook). The best way to stop receiving subscription type emails and keep your inbox lighter, is to unsubscribe.

Spam vs. Phishing

When you report the message as Junk, you will be asked if the email is considered “Spam” or “Phishing.” Spam is simply unsolicited email that is trying to sell you something. Phishing emails make an attempt to gain your sensitive information – whether it be your login accounts, credit card information, or access to your computer. Sometimes a phishing email may simply have a link to a PDF attachment. Downloading that attachment could install software on your computer that can track your keystrokes to gain access to your Bank of America login, for example.

Availability of This Feature

This feature is available for Office 365 customers that also receive their Microsoft Office software suite as a part of their Office 365 subscription. Hopefully, Microsoft will make this a standard out-of-the-box feature. Until then, don’t hesitate to reach out to us if you have any questions.


At Howard Tech Advisors, we manage your IT infrastructure so that you don’t have to. Whether you need assistance creating a disaster recovery plan or you’d like to outsource your IT needs, we can help! Keep up with our weekly blog to stay up-to-date on the latest tech trends, security information you need to know to stay safe online, and tips and tricks to effectively navigating an increasingly mobile world.

Don’t forget to check us out on FacebookTwitter, and LinkedIn too.